Military Careers in Administrative and Support Services Training Programs and Schools

Jan 15, 2024

20 Min Read

1. What are the top military careers in administrative and support services?


1. Personnel Specialist: Personnel specialists are responsible for managing and maintaining records related to military personnel, including pay, benefits, and promotions.

2. Human Resources Specialist: Human resources specialists handle a variety of administrative tasks related to recruiting, hiring, and training military personnel.

3. Financial Manager: Military financial managers oversee the budget and financial operations of their unit or department.

4. Logistics Support Specialist: These specialists are responsible for coordinating the transportation, distribution, and storage of equipment and supplies for military operations.

5. Administrative Officer: Administrative officers manage the day-to-day operations of a military unit or department, including scheduling and coordinating activities.

6. Supply Chain Management Specialist: Supply chain management specialists ensure that necessary supplies and equipment are available to support military operations.

7. Information Technology Specialist: IT specialists provide technical support for computer systems and networks used by the military.

8. Legal Administrator: Legal administrators support legal services provided by military attorneys, handling administrative tasks such as maintaining legal records and drafting documents.

9. Defense Contracting Officer: Defense contracting officers manage contracts with vendors who provide goods or services to the military.

10. Travel Coordinator: Travel coordinators organize travel arrangements for military personnel, ensuring that they have appropriate accommodations and transportation when traveling for official duties.

2. How do military careers in administrative and support services differ from civilian careers?


Military careers in administrative and support services differ from civilian careers in several ways:

1. Job Requirements: Military administrative and support services roles require individuals to meet specific physical, medical, educational, and background requirements set by each branch of the military. This includes passing physical fitness tests, obtaining security clearances, and meeting age restrictions. Civilian administrative jobs typically do not have such strict requirements.

2. Training: Military personnel undergo rigorous training in a variety of areas including basic military training, job-specific technical training, and leadership development courses. They also receive ongoing professional development throughout their careers. In contrast, civilians may or may not have formal training for administrative roles depending on the company’s policies.

3. Job Duties: The duties of military administrative and support services personnel may vary greatly depending on their specific role within the military branch they serve. Some common tasks may include record-keeping, scheduling appointments and meetings, performing clerical work, assisting with personnel management, financial management, and providing customer service to other service members. In the civilian world, these functions are typically handled by specialized roles such as human resources professionals or administrative assistants.

4. Work Environment: Military personnel in administrative and support services often work in a high-stress environment that requires them to be available at all times for their unit’s needs. They may be required to relocate frequently and work long hours during deployments or mission-critical operations. In contrast, civilian workers generally have more stable work hours and can go home at the end of the day.

5. Benefits: Military personnel receive comprehensive benefits including healthcare coverage, housing allowances if needed, retirement plans after 20 years of service or more, education benefits for themselves or their family members, discounts at various retailers/attractions/events/venues while serving active duty or reserve status; among many other perks that vary by branch/country/unit served. Many civilian employers offer similar benefits but they are not guaranteed as part of the job as they are in the military.

6. Career Progression: In the military, career progression is often predetermined and can be significantly influenced by one’s performance, seniority, and other factors such as availability of positions within the unit. Civilian career paths are typically more flexible and depend on an individual’s qualifications, skills, education, and networking abilities.

Overall, although both military and civilian administrative roles share some similarities in terms of tasks performed, there are significant differences in job requirements, training, work environment, benefits, and career progression opportunities. Those considering a military career in administrative services should carefully evaluate these differences before making a decision.

3. What type of training is required for military administrative and support service roles?


Military administrative and support service roles typically require a combination of basic military training, specialized job training, and ongoing professional development.

Basic military training, also known as boot camp or basic combat training, is required for all military personnel. This initial training focuses on physical conditioning, discipline, teamwork, and basic military skills.

After completing basic training, individuals in administrative and support service roles may receive additional specialized job training specific to their role in the military. This could include coursework in communication, record-keeping, supply chain management, personnel management, and other relevant skills.

In addition to formal classroom or online training, military administrative and support service personnel may also receive on-the-job training through mentorship and practical experience. They may also be required to complete periodic refresher courses or professional development programs to stay current with new technologies and procedures.

The specific requirements for training vary depending on the branch of the military and the specific job role within that branch. However, all military administrative and support service personnel are expected to continually develop their skills, stay physically fit, and maintain a strong understanding of their duties within the overall mission of their unit.

4. Are there specific education or experience requirements for these roles?


Different roles may have different education or experience requirements. However, a bachelor’s degree in a relevant field such as business, marketing, or management is often preferred for marketing and management positions. Specific experience in the industry or role may also be required. Additionally, certain certifications or specialized training programs may be beneficial for certain roles.

5. What responsibilities do military administrators have on a daily basis?


Military administrators have a wide range of responsibilities on a daily basis, including:

1. Personnel management: This includes managing the daily activities, schedules, and training of military personnel under their command.

2. Resource management: Military administrators are responsible for managing the allocation and use of resources such as equipment, supplies, and budget within their unit.

3. Strategic planning: They develop plans and strategies to achieve the mission objectives set by higher authorities.

4. Coordination and communication: Military administrators must effectively communicate with their superiors, peers, and subordinates to ensure smooth coordination of operations.

5. Logistics support: They oversee the movement of personnel, supplies, and equipment to support military operations.

6. Record keeping: Administrators maintain accurate records of personnel, equipment, budget expenditures, and other important information related to their unit’s activities.

7. Training and development: They identify training needs for their personnel and coordinate with higher authorities to provide necessary training opportunities.

8. Discipline and morale: Military administrators play a key role in maintaining discipline and ensuring high morale among their subordinates.

9. Liaison with civilian organizations: They may have responsibilities for working with local communities or other government agencies on various projects or initiatives.

10. Crisis management: In times of crisis or emergencies, military administrators are responsible for coordinating response efforts within their unit to ensure quick and effective action is taken.

6. What types of support services are provided by the military?


The military provides a variety of support services to its members, including:

1. Housing: The military provides on-base housing for its members and their families, as well as assistance with finding off-base housing.

2. Health care: Military members and their families have access to comprehensive health care through Tricare, the military’s health insurance program.

3. Education: The military offers education benefits such as tuition assistance and the GI Bill, which can help cover the cost of college or vocational training for service members and veterans.

4. Family support: Military Family Readiness Programs provide support and resources for military families, including child care, counseling, financial assistance, and relocation support during deployments.

5. Legal services: Members of the military have access to free legal services for a variety of needs, including estate planning, contract review, and family law issues.

6. Financial counseling: Military members can receive free financial counseling from the Personal Financial Management Program to help them manage their finances and plan for their future.

7. Career development: The military offers career development programs that provide training, networking opportunities, and resources to help service members advance in their careers.

8. Recreation: Military installations offer a variety of recreational activities such as gyms, outdoor recreation facilities, movie theaters, libraries, and community centers to promote physical fitness and social engagement among service members.

9. Mental health support: The military provides mental health services such as counseling and therapy for service members dealing with stress or other mental health concerns.

10. Retirement benefits: After completing a certain length of service, military members are eligible for retirement benefits including pension plans and access to exclusive shopping discounts.

7. Do military administrative and support service roles involve working with sensitive information?


Yes, military administrative and support service roles often involve working with sensitive information. This can include personnel records, budgets, classified documents, and other sensitive data. These roles may also involve coordinating logistical support for operations that require confidentiality, such as intelligence gathering or special mission planning. Therefore, individuals in these positions are expected to uphold strict security protocols and maintain the confidentiality of sensitive information.

8. How is advancement within these career paths determined in the military?


Advancement within military career paths is determined by a combination of factors, including job performance, time in service, training and education, and promotion boards. Each branch of the military has its own specific criteria for promotions and career advancement, but in general, individuals must meet certain qualifications and perform well in their current position to be eligible for promotion.

In addition to these objective factors, military leaders also consider potential for leadership roles and overall talent and potential when making decisions about advancement. This can include evaluations from supervisors and peers as well as demonstrated leadership abilities.

Promotion boards are made up of senior personnel who review candidates based on their records of service, evaluations, performance reviews, and other factors to determine who is ready for the next level of responsibility. These boards are often highly competitive, with only a certain number of open positions available for promotion each year.

Overall, it takes a combination of hard work, dedication, and meeting necessary qualifications to advance within military career paths. Continued education and training can also play a significant role in career progression.

9. Can individuals with specific skill sets, such as accounting or IT, pursue a career in military administration and support services?


Yes, individuals with specific skill sets, such as accounting or IT, can pursue a career in military administration and support services. These roles are crucial in managing the day-to-day operations and resources of the military and require individuals with expertise in areas such as finance, human resources, supply chain management, and information technology. Many military branches have specialized administrative and support positions that require specific skill sets, and these roles often offer competitive salaries and opportunities for career advancement. Additionally, there are also civilian contractors who provide administrative and support services to the military, offering another pathway for individuals with specific skill sets to work in this field.

10. Are there different levels of training for those with different rank levels in these career paths?


It depends on the specific career path and organization. In some cases, there may be different levels of training based on rank or experience level, while in others everyone may go through the same training program regardless of rank. Additionally, some organizations may offer advanced or specialized training for higher ranking individuals within a specific career path.

11. Is training for these roles done solely within the military or are there opportunities for external education programs as well?


Training for these roles is done primarily within the military, with specialized training programs developed and implemented by the armed forces. However, there may be opportunities for external education programs for certain roles, such as officer training programs in partnership with civilian universities or technical schools. These opportunities may vary depending on the country and specific branch of the military.

12. What are some common duties of an administrative assistant in the military?

Some common duties of an administrative assistant in the military may include:

1. Maintaining personnel records and files
2. Preparing correspondence and reports
3. Scheduling appointments and meetings
4. Answering phone calls and responding to emails
5. Coordinating travel arrangements for military personnel
6. Processing incoming and outgoing mail and packages
7. Assisting with payroll and financial record keeping
8. Managing office supplies and inventory
9. Providing administrative support during meetings, briefings, or ceremonies
10. Updating and maintaining databases
11. Organizing and distributing official documents
12. Coordinating administrative tasks with other departments or units
13. Maintaining security clearance levels for military personnel
14. Drafting routine memos and correspondence on behalf of superiors
15. Assisting with coordination of training programs for military personnel
16. Serving as a liaison between different units or departments
17. Organizing special events or functions for military staff
18. Conducting research on various topics as assigned by superiors
19. Ensuring compliance with regulations, policies, and procedures.
20.Match the skill helps build a dental career.

Some skills that can help build a dental career include:

1) Attention to detail – Dental procedures require precision, accuracy, and attention to detail in order to provide quality care.

2) Communication – Good communication skills are essential for building rapport with patients, explaining treatment plans, and collaborating with colleagues.

3) Manual dexterity – Working in the mouth requires excellent hand-eye coordination and fine motor skills.

4) Organizational skills – Dentists must keep track of patient records, schedules, billing statements, and other important documents.

5) Time management – The ability to manage one’s time effectively is crucial in a fast-paced dental office environment.

6) Problem-solving – Dental professionals must be able to assess problems quickly and find effective solutions while working with different types of equipment and tools.

7) Empathy – Dental procedures can be uncomfortable for patients, so having empathy and compassion is important in providing a positive experience.

8) Technical skills – Dentists utilize various types of technology and equipment such as X-rays, dental drills, and computer software, so having technical skills is necessary.

9) Teamwork – Dentists often work with other dental professionals like hygienists, assistants, and lab technicians, so being able to work well in a team is essential.

10) Continued education – Staying up-to-date with the latest advancements in dentistry through continued education shows dedication to the profession and helps build a successful career.

13. Do military administrative and support service personnel receive special benefits or incentives as part of their role?


Military administrative and support service personnel may receive special benefits or incentives as part of their role, depending on their specific job duties and the policies of their branch of service. These benefits may include:

1. Housing assistance: Military administration and support personnel may be eligible for housing allowances, which can help cover the cost of rent or mortgage payments.

2. Health insurance: Military personnel generally have access to low-cost health insurance through Tricare, the military’s health care program.

3. Retirement benefits: Administrative and support service members are eligible for retirement benefits after completing 20 years of service.

4. Educational assistance: The military offers various programs, such as the GI Bill, to help personnel pay for college or vocational training.

5. Vacation time: All military personnel receive paid vacation time based on their rank and length of service.

6. Tax advantages: Active duty military members may be exempt from paying taxes in certain states or on certain types of income earned while deployed.

7. Career advancement opportunities: Like any other branch of the military, administrative and support service personnel have opportunities to advance in their career through promotions, specialized training programs, and other incentives.

8. Military discounts: Many businesses offer discounts to active duty military members as a thank-you for their service.

9. Access to base facilities: Military administrative and support personnel have access to various base facilities such as gyms, libraries, and recreational centers at no cost or reduced rates.

10. Relocation assistance: When moving to a new duty station, the military provides relocation assistance to help cover expenses such as moving costs and temporary lodging.

11. Thrift Savings Plan (TSP): The TSP is a retirement savings plan that allows military personnel to invest a portion of their income into a tax-deferred account with matching contributions from the government.

12. Family support services: The military offers counseling services, financial planning assistance, childcare options, and other resources to support the families of military personnel.

13. Military exchange and commissary privileges: Military administrative and support service members have access to on-base stores that offer tax-free goods and discounted prices on groceries and household items.

14. Are there opportunities for international assignments within these career paths?


Some of these career paths do offer opportunities for international assignments, particularly in positions such as management, consulting, and sales/marketing. However, it ultimately depends on the specific company and their global operations and opportunities available at the time. In some cases, companies may specifically seek out employees with language or cultural experience to work in their international offices. It is always helpful to express interest in international opportunities to your employer and stay aware of any potential openings.

15. How does technology play a role in these careers, if at all?


Technology plays a significant role in most of these careers. In healthcare, technology is used to assist in medical procedures, gather and analyze patient data, and create treatment plans. In business, technology is used for communication, marketing, data analysis, and financial management. In engineering and scientific fields, technology is used for research, design, data collection and analysis, and project management. In education, technology is used for teaching and learning purposes through online platforms and educational software. In law enforcement and criminal justice fields, technology is used for crime prevention, investigations, surveillance, forensic analysis, and communication with other agencies. Overall, technology has greatly enhanced efficiency and effectiveness in these professions.

16 .Do members of this career path have opportunities to deploy overseas like other military personnel?

Yes, members of this career path may have opportunities to deploy overseas like other military personnel. However, the frequency and duration of deployments for this particular career path may vary depending on the specific job roles and responsibilities they fulfill within the military. Some members of this career path, such as combat support or medical personnel, may have more frequent overseas deployments compared to others in administrative or technical roles.

17 .What transferable skills can be learned through a career in military administration and support services?

Some potential transferable skills that can be gained through a career in military administration and support services are:

1. Organization and time management: Military administration and support services involve coordinating a wide range of tasks and responsibilities, from managing personnel records to handling logistics. This requires excellent organizational skills and the ability to effectively prioritize and manage time.

2. Attention to detail: The military places a high value on attention to detail, as errors or oversights can have serious consequences. In administrative roles, individuals must pay close attention to details such as dates, names, and procedures to ensure accuracy and efficiency.

3. Communication and interpersonal skills: Military administrative positions often involve working closely with others, both within the military organization itself and with outside agencies or partners. This requires strong communication skills, including listening, speaking, and writing, as well as the ability to work effectively with diverse groups of people.

4. Problem-solving: In any military career, unexpected challenges will arise that require quick thinking and problem-solving abilities. Administrative professionals must be able to think critically and find solutions when faced with obstacles or complex situations.

5. Leadership: Many positions in military administration involve supervising or managing other personnel. This provides opportunities for individuals to develop leadership skills such as delegation, conflict resolution, and team-building.

6. Technical proficiency: From basic computer skills to specialized software programs used by the military for tasks like data entry or record keeping, a career in this field can provide valuable technical experience that is highly transferrable to civilian positions.

7. Multitasking: Military administrative roles often involve juggling multiple tasks simultaneously while ensuring each one is completed accurately and efficiently. This develops strong multitasking abilities which are highly sought after in many industries.

8. Adaptability: Military administration can require flexibility in scheduling due to changing demands or unexpected events. Being able to adapt quickly to changing circumstances is a valuable skill that can be applied in various job settings.

9. Confidentiality and security measures: The military places a high value on confidentiality and security, which is also important in many civilian positions. This includes understanding protocols for handling sensitive information and following established security procedures.

10. Customer service: Military personnel at all levels must provide excellent customer service to fellow members, their families, and the public. This involves addressing inquiries, concerns, or complaints in a professional and timely manner, providing accurate information, and maintaining a positive attitude. These skills are applicable in various industries where customer service is essential.

18 .What types of facilities or equipment are used by those in this field?


1. Laboratories: Scientists and researchers in many fields use specialized laboratories to conduct experiments and analyze data.

2. Microscopes: Microscopes are used in various scientific fields such as biology, chemistry, and medicine to magnify objects that are too small to be seen with the naked eye.

3. Telescopes: Astronomers use telescopes to study celestial objects and gather data about our universe.

4. Test tubes and petri dishes: These tools are commonly used in biology and chemistry labs for conducting experiments and growing cultures of microorganisms.

5. Mass spectrometers: Mass spectrometers are analytical instruments that are used to identify the chemical composition of substances.

6. X-ray machines: These machines produce images of the internal structure of objects by using radiation, making them useful tools in medical imaging and material science research.

7. DNA sequencers: DNA sequencers are used by geneticists and researchers to determine the precise sequence of nucleotides in a DNA molecule.

8. Particle accelerators: Used in fields such as physics and nuclear engineering, particle accelerators accelerate particles to extremely high speeds for research purposes.

9. High-performance computers: Many researchers rely on powerful computers to analyze large datasets, run simulations, and perform complex calculations.

10.Human patient simulators: These advanced mannequins mimic human physiology and can be programmed for different medical scenarios, allowing healthcare professionals to practice procedures and improve their skills without putting patients at risk.

11.Lasers: In addition to being used in communication technology, lasers play an essential role in various scientific applications, including spectroscopy, welding, cutting, and surgery.

12.Satellites: Remote sensing satellites are used by scientists to gather data on Earth’s surface features, climate patterns, vegetation cover, ocean currents, and more.

13.Magnetic resonance imaging (MRI) machines: MRI machines use magnetic fields and radio waves to create detailed images of soft tissues inside the body, making them valuable tools in medical diagnosis.

14.Sensors and detectors: These devices are used to measure various physical parameters such as temperature, pressure, light intensity, or chemical composition and are prevalent in scientific research and industrial processes.

15.Greenhouses: Used by botanists and horticulturists, greenhouses provide a controlled environment for studying plants’ growth and behavior.

16.Robotic systems: In fields such as astronomy and marine biology, robotic systems equipped with sensors, cameras, and other instruments are used to gather data from remote or hazardous environments.

17.Cleanrooms: Cleanrooms are sterile environments used in industries such as semiconductor manufacturing and biotechnology to prevent contamination during sensitive processes.

18.Nuclear reactors: Research nuclear reactors are used for a variety of purposes, including producing medical isotopes and conducting experiments related to nuclear physics.

19 .Are there any specific certifications or credentials that can enhance one’s career in this area?


Yes, there are various certifications and credentials that can enhance one’s career in this area. Some of them include:

1. Certified Information Security Manager (CISM): This certification is offered by the Information Systems Audit and Control Association (ISACA) and is designed for professionals who manage, design, oversee, and assess an organization’s information security.

2. Certified Information Systems Security Professional (CISSP): Offered by the International Information Systems Security Certification Consortium (ISC2), this certification is aimed at experienced IT professionals with 5 or more years of experience in the cybersecurity field.

3. Certified Ethical Hacker (CEH): This certification, offered by the International Council of E-Commerce Consultants (EC-Council), verifies individuals’ skills in identifying vulnerabilities and weaknesses in target systems, using the same knowledge and tools as a malicious hacker.

4. CompTIA Security+: This vendor-neutral certification validates the baseline skills necessary to perform core security functions and pursue an IT security career.

5. GIAC Security Essentials (GSEC): This certification from GIAC focuses on assessing knowledge of basic information security concepts including networking fundamentals, endpoint protection, cryptography, technology/product assessment factors, risk management, ethics/standards/privacy laws.

6. SANS Global Industrial Cybersecurity Professional (GICSP): Aimed at industrial control systems professionals such as SCADA engineers and power system operators, this credential from SANS Institute helps individuals develop understanding of key concepts related to securing critical infrastructure assets.

7. Certified Cloud Security Professional (CCSP): Offered by ISC2 in partnership with Cloud Security Alliance (CSA), this certification demonstrates comprehensive knowledge of cloud security architecture principles, concepts, practices/types that align with organizational priorities.

8. Cisco Certified Network Associate-Security: This certification from Cisco verifies individuals’ ability to secure Cisco networks against hacking attacks through specialized design/policy rules/firewalls/intrusion detection/intrusion prevention system.

9. Certified Information Security Auditor (CISA): The CISA certification, also provided by ISACA, demonstrates an individual’s knowledge of risk identification, risk assessment, penetration testing and other measures for ensuring the security of information systems.

10. Certified Information Privacy Professional (CIPP): This certification from the International Association of Privacy Professionals (IAPP) is designed for professionals who manage privacy risks and responsibilities in an organization.

Overall, these certifications and credentials can demonstrate one’s expertise and dedication to the field of cybersecurity and increase their chances of career advancement in this area.

20 . How does a career in military administration and support services prepare individuals for post-service job opportunities outside of the military?


1. Transferable Skills: Military administration and support services require a diverse set of skills that are transferable to many different civilian jobs. These skills include leadership, communication, organization, time management, and problem-solving.

2. Experience with Technology: The military places a strong emphasis on technology and its proper use in daily operations. This experience can be applied to a variety of industries outside of the military, such as IT or telecommunications.

3. Project Management: Military personnel are often required to plan and execute projects within strict deadlines and budgets. This experience can translate well into roles in project management in the civilian sector.

4. Attention to Detail: In the military, attention to detail is critical for successful mission execution. This skill is highly valued in many civilian job positions where accuracy and precision are essential.

5. Adaptability: The military is constantly changing and evolving, requiring service members to be adaptable and flexible. This skill is important in any job market as companies are always looking for employees who can adjust quickly to new situations.

6. Teamwork: The military is highly team-oriented, with every member playing a crucial role in the overall success of each mission. Through working closely with others, service members develop strong teamwork and collaboration skills that are valuable in any workplace.

7. Multitasking abilities: Military personnel often have to juggle multiple tasks at once while still maintaining a high level of performance. This ability translates well into fast-paced work environments where multitasking is necessary.

8. Ability to Handle Pressure: In the military, service members learn how to perform under pressure and make quick decisions even in high-stress situations. These skills are highly valued in many civilian career paths such as emergency services or healthcare.

9. Strong Work Ethic: The discipline instilled in military personnel often leads to a strong work ethic that is desirable among potential employers.

10? Diversity Training: Military service exposes individuals to people from all walks of life, cultures, and backgrounds. This diverse training can be beneficial in careers that require interaction with a wide range of individuals.

11. Educational Opportunities: The military offers extensive educational opportunities during service, giving individuals the chance to earn degrees and certifications that can help them excel in post-service careers.

12. Experience Managing Finances: Military personnel are trained to manage finances efficiently and responsibly, which is a valuable skill in many civilian jobs, including accounting and financial planning.

13. Security Clearance: Many positions outside of the military require security clearance, which can be obtained during military service. This increases the individual’s marketability and potential for job opportunities.

14. Veterans Preference: In the United States, veteran status gives individuals preference for certain government jobs. This can greatly increase job opportunities for veterans in various fields.

15. Networking: The military is a tight-knit community, and many veterans have connections with others who have successfully transitioned to civilian careers. These connections can lead to new job opportunities or valuable advice on navigating the job market.

16 Career Transition Programs: Many organizations offer specialized programs to help transitioning military personnel find employment after service. These programs provide resources such as career counseling, resume writing assistance, and networking events.

17 Access to In-demand Industries: Military personnel often gain experience in industries that are currently in high demand, such as cybersecurity or logistics management, increasing their chances of finding employment in these fields after service.

18 Support from Veteran Organizations: There are numerous veteran organizations dedicated to supporting veteran employment and helping them transition into civilian careers. These organizations provide resources and networking opportunities specifically tailored for veterans.

19 Continued education benefits: The GI Bill provides education benefits for qualifying veterans for up to 36 months after service. This allows individuals to continue their education or gain new certifications that can lead to better job opportunities.

20 Resources from Recruiters: Many employers actively seek out veterans for their leadership skills, discipline, and work ethic. Military personnel may have access to job opportunities and resources through recruiters specifically looking for veterans.

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